What is considered 'hard copy' in data terms?

In the context of data terminology, 'hard copy' specifically refers to documents that are in physical, paper form. This classification is distinct from digital formats, as hard copies represent tangible items that can be physically handled, such as printed reports, contracts, or forms.

The significance of hard copies lies in their use in various situations where physical documentation is required. This can include legal documentation, archival materials, or physical records that must be preserved in a non-digital format. While digital data, stored on hard drives or transmitted over networks, plays a crucial role in contemporary data management, hard copies remain essential in specific business and regulatory scenarios.

The other options represent types of data that are stored or transmitted electronically, which does not align with the definition of hard copy. For instance, data stored on hard drives or electronic data transmitted over networks are both forms of digital data, and data that can only be accessed digitally also reflects a reliance on electronic formats. In contrast, hard copy emphasizes the physical aspect of document storage and usage.